Processing Expenditures Using DSO Moneys

Michael V. McKee, University Controller

Beginning July 1, 2004, the University of Florida will serve as the processing agent for direct support organization (DSO) expenditures made for and on behalf of the University. This change will affect most, but not all, University DSOs. The DSOs affected by this change are:

University of Florida Foundation
University of Florida Research Foundation
University of Florida Law Center Association
Florida Foundation Seed Producers
Florida 4-H Club Foundation
Southwest Florida Research and Education Foundation
Citrus Research and Education Foundation
Florida Leadership and Education Foundation
Treasure Coast Agricultural Research Foundation

This change will benefit you in several ways. By using the university’s Peoplesoft ERP system to process DSO expenditures, your employees will have a common interface and process for the preparation and approval of payments from state, local and DSO sources of funds. By following the university’s uniform best practices for procurement and expenditure processing (including travel and asset management) we will achieve greater operational efficiencies for all units throughout the university. Additionally, having DSO expenditure activity in the university system will allow you to more efficiently and effectively monitor the financial status of your unit by accessing one system.

Attached is information for your fiscal managers explaining how to process DSO expenditures beginning July 1. Please provide this information to those individuals in your college or unit that will be responsible for DSO activity.
(Attachment: http://www.admin.ufl.edu/ddd/attach03-04/DDD2004-18Attach.pdf)

During this transition period we understand that there may be questions or issues that arise that we will need to work through to resolve. We will work with each of you to help get this new process working as smoothly as possible. We appreciate your cooperation.

Please call me or Gloria Sheffield at 392-1321 or Greg Dubois at 392-1331 if you have any questions.