Public Solicitations

Published: July 22nd, 2008

Category: Memos

Michael V. McKee, Assistant Vice President & University Controller

On June 13, 2008, University Regulation 6C1-3.020 was modified to change the University’s formal public solicitation dollar limit. The University regulation and policy on bid and quote levels is as follows:

$75,000 > – Formal Sealed Bid Process such as Invitation to Bid, Request for Proposal, or Invitation to Negotiate (or approved exemption)

$25,000 > $74,999 – Written quotations from two or more vendors or written justification why quotations were not obtained.

$5,000 > $25,000 – Documented quotations from two or more vendors by telephone, fax, email, or justification why not obtained.

Good business practice, federal regulations governing research and University directives and procedures require evidence of competition whenever practicable. We encourage the use of small, disadvantaged, and minority business in the quoting process.

The above requirements are not applicable when purchasing from competitively bid contracts by the State, University, other governmental agencies, other public or private universities, educational cooperatives, and educational consortiums. However, in many instances, there are multiple awards and we encourage you to seek competition from contract vendors.

For more information please contact

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