E-Verify Update – January 2010 Implementation

Published: January 8th, 2010

Category: Memos

Paula Varnes Fussell, Vice President for Human Resource Services

A communication was previously sent regarding the potential requirement to use E-Verify, an employment eligibility verification system operated by the U.S. Department of Homeland Security. The current Federal Administration has upheld the executive order that requires all federal contractors and subcontractors to use E-Verify as a part of the hiring process. As a federal contractor, we are now required to verify all new employees using E-Verify.

UF Human Resource Services has worked with UF Bridges to develop an automated solution for verifying both new hires and current employees which will be implemented this month. Even though the solution will be automated and integrated into the current electronic process (ePAF), the implementation will have a significant impact on UF’s current hiring process. The University of Florida will now be required to verify all new employees in E-Verify within the first three days of employment. Failure to comply with E-Verify and its required timelines could result in fines and loss of federal contracts and funding.

Both a classroom and online course are now available to help transition to the new hiring guidelines. Specifically, the course covers recent federal regulations verifying employment eligibility for new and existing employees, reviews obligations under the new ruling, discusses the Form I-9 process, and looks at changes to the ePAF procedure.

Completing the training course is mandatory for ePAF originators and Level 1 approvers (those with the security roles of UF_EPAF_Department Admin and UF_EPAF_Level 1 Approver). Current ePAF originators and Level 1 approvers must complete the training (either classroom or online) by January 31, 2010—otherwise their security roles will forfeited. Please see the online training catalog at for more information. To register, log in to myUFL and navigate to My Self Service>Training and Development>Request Training Enrollment.

If you have questions, please email Melissa Curry or John Sun with Recruitment & Staffing, or call (352) 392-2477.

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