Facilities & Administrative (Indirect Cost) Rates Revised Contracts & Grants Procedures

John P. Kruczek, University Controller

This memorandum contains updated information regarding the Facilities & Administrative Rates as well revised Contract & Grant Procedures. Information regarding the rates affects the entire campus; information regarding revised procedures affects all departments which deal with Contracts & Grants in Tigert Hall.

The predetermined Facilities & Administrative Rates that were negotiated with DHHS expired on 6/30/2000. Until new rates are negotiated, provisional rates identical to the predetermined rates will be in effect. For convenient reference, our current rate agreement is posted at http://fa.ufl.edu/cg/capolicy/indirectcostrates.html.

In order to simplify and expedite Payment Authorizations, I.D. Expense Refunds, TR60’s, Change Notices, I.D. Requisitions and I.D. Invoices, the threshold for C&G approval has been raised from $500 to $1,000 on restricted accounts. Effective immediately, transactions of $1000 or less may be sent directly to University Disbursement Services. All other grantor and university business rules remain in effect when processing these transactions.

Please contact Kathy Jones at 392-1235 if you have any questions.