Cancellation of Existing Maintenance Agreements

Emily J. Hamby, C.P.M, Director of Purchasing

If you are taking advantage of the Maintenance Insurance Program using CIC Agency, Inc. and you have a maintenance contract for this fiscal year, you will need to notify your current vendor that you will not be renewing your maintenance contract but will be having your maintenance done on a time and materials basis.

Attached is a letter that you can use to notify your current vendor. You may duplicate it as many times as you need to for the various vendors. You should send the letter as early as possible after making the decision to place the equipment in the CIC program.

If you have questions, or need additional copies of the letter, please call the Purchasing Office in your area or my office at 392-1331.

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