UF Foundation, Inc. Fund Transfer Automation Procedure

Carter Boydstun, Senior Philanthropic Advisor

In order to better serve the University, the UF Foundation has streamlined the process to transfer UF Foundation monies over to UF PeopleSoft.  This effort is in coordination with the University’s transition to myUF Payment Solutions scheduled for implementation March 1, 2014.

Within myUF Payment Solutions, there is a process to transfer UF Foundation monies.  This new process no longer requires submissions of UFF-D and UFF-U forms signed by the Fund Administrator and a higher level authority.  Employees with the AP Approver role within PeopleSoft can enter the transfer request of UF Foundation monies.

Each College or Unit will have the flexibility to establish business rules for routing, reviewing, and approving these requests. Once the request is processed according to the established business rules, monies will be transferred from the UF Foundation to UF PeopleSoft on the appropriate check/transfer run.  These monies will maintain the UF Foundation Source of Funds in UF PeopleSoft as they currently do.  The final oversight of expenditures will still occur when the monies are expended from UF PeopleSoft.

We feel this change will greatly improve the timeliness, and reduce the administrative burden, in transferring and using UF Foundation monies.  If you have any questions, please contact John Bockman, Accounting Coordinator at jbockman@uff.ufl.edu or David Christie, Controller at dchristie@uff.ufl.edu.