New Occupational Class Code for OPS Student Assistants

John P. Kruczek, University Controller

Effective July 1, 1996, in compliance with OMB Circular A-21, the University of Florida implemented the Cost Accounting Standards (CAS) associated with accounting for federally funded contracts & grants. For this reason Clerical and Administrative salaries normally will not be charged directly to federally sponsored agreements per the University’s Policy for Charging Costs Directly or Indirectly to Sponsored Projects located at http://fa.ufl.edu/cg/capolicy/chargingcosts-p.html.

Until recently, only one Occupational Class Code (OCC) existed for use in appointing and paying OPS Student Assistant employees in the personnel and payroll systems (70070 OPS Student Assistant). To accommodate the need to report scientific and technical research support performed by OPS Student Assistants, a new Occupational Class Code, 70071 – OPS Student Assistant Non-Clerical & Administrative has been created for your use.

Effective immediately, all new appointments and/or payroll cost distributions of OPS student employees that meet the non-clerical and administrative function criteria should use OCC 70071 – OPS Student Assistant Non-Clerical & Administrative. To determine which OCC is appropriate, please reference the list of USPS OCC codes identified as clerical and administrative positions at http://fa.ufl.edu/cg/capolicy/occcodes.html. If the tasks performed by your OPS Student Assistants match, designate the OPS Student Assistant OCC as 70070; if not, default to 70071 OPS Student Assistant – Non-Clerical & Administrative.

Current appointments fitting the new description can either be changed by submitting a revised Form SP-100 to the Student Employment Office reflecting the change in OCC (Item 4 – Occupation Code) or be approved as an exception by submitting a CAS Exception Justification form to the Division of Sponsored Research as explained in Controller’s Numbered Memo 99-09 issued 10/1/98.

Thank you for your assistance. Your cooperation in using this new student employment code will greatly reduce the need for use of the CAS Exception Justification form. If you have any questions, please contact Craig Morrison in the office of Contracts & Grants Accounting Services at 392-1235, extension 614.