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UF Policy Procedures

Published: Jul 1st, 2020

Joe Glover, Provost and Senior Vice President for Academic Affairs and Charlie Lane, Chief Operating Officer and Senior Vice President

The
University of Florida (UF) is implementing the following Policy on Policies,
which must be followed by all UF employees:

DEFINTIONS

UF
Regulation

A
UF Regulation is an official directive of general applicability that is
required by federal or state law, by Board of Governors regulations or is
otherwise deemed necessary and appropriate by the University of Florida Board
of Trustees. To be effective, a Regulation must be approved by the University
of Florida […]

Assistant Vice President for Marketing Appointment

Published: Jun 30th, 2020

Nancy E. Paton, Vice President for Strategic Communications
and Marketing

After a national search, I am pleased to announce the
appointment of Melanie Schramm as Assistant Vice President of Marketing
effective July 10, 2020. Ms. Schramm has more than 16 years of experience in
marketing specific to higher education brand management, positioning strategy,
university licensing and brand perception.  As Assistant Vice President
for Marketing, she will provide leadership in managing the university’s brand
and marketing strategy to advance the university’s national reputation.

Ms. Schramm is a recognized marketing leader within higher
education […]

Screening and Providing Access to the Workplace

Published: Jun 15th, 2020

Jodi Gentry, Vice President for Human Resources

Beginning today, the University of Florida will enter Phase 3 of its efforts to screen and provide access to the UF workplace for our faculty and staff, under the auspices of UF Health Screen, Test & Protect. To date, more than 15,000 faculty and staff have completed the screening process, and over the next two weeks those who have yet to complete the required screenings will be asked to do so, even if they […]

Annual Fraud Awareness Reminder

Published: Jun 8th, 2020

Alan M. West, Assistant Vice President and University Controller

As
UF employees, we are all responsible for safeguarding the University’s
financial resources.  Every member of the University community has the
responsibility to report any actions or activities of concern.

Part
of being a responsible steward is to be aware of the possibility of fraud in
our organization.  Very often fraud symptoms are mistaken for
administrative errors because we cannot conceive of the existence of fraud,
especially in an organization like ours where we may have a longtime
affiliation with our […]

Search for next Dean of UF’s College of Journalism and Communications.

Published: May 7th, 2020

Joe Glover, Provost and Senior Vice President for Academic Affairs

This is to announce the commencement of the search for the
next Dean of the College of Journalism and Communications.  Dean Diane
McFarlin has indicated her intention to step down from her administrative
position in early 2021.

HHP Dean Michael Reid will chair the search committee for her successor.  The committee will begin its work immediately, with the goal of bringing finalists to the college for interview early in the Fall term. The committee welcomes nominations and […]

UF’s Vice President for Agriculture and Natural Resources Announcement

Published: May 7th, 2020

W. Kent Fuchs, President

Dear Colleagues,

I am very pleased to announce today that
J. Scott Angle, PhD, will be joining the UF/IFAS family as vice president of
agriculture and natural resources.  His first day will be July 13,
2020.  Dr. Angle will oversee UF’s College of Agricultural and Life
Sciences with more than 6,000 students, the Florida Cooperative Extension
Service, and the Florida Agricultural Experiment Station’s network of research
centers. He succeeds Jack Payne, who is retiring after 10 years in that
position.

His appointment is the result of […]

Year End Information for 2020 Fiscal Year End Closing

Published: May 2nd, 2020

Alan M. West, Assistant
Vice President and University Controller

It is that time of year again
to prepare for the annual closing of the fiscal year. The 2019-20 fiscal year
ends on June 30, 2020 and the scheduled date for closing the General Ledger for
the 2020 fiscal year is Tuesday, July 14, 2020.

Year-end closing requires the
coordinated efforts of the CFO Division and campus departments to ensure that
all financial activities are accurately recorded. It is important that all
departments review and reconcile their ledgers, verifying that all […]

Hiring pause

Published: Mar 27th, 2020

Joe Glover, Provost and Senior Vice President for Academic Affairs

Jodi Gentry, Vice President for Human Resources

In response to the
continuously changing circumstances involving the spread of COVID-19, the
University of Florida is pausing faculty and staff hiring, including OPS jobs, effective
immediately and until further notice, with a few exceptions.  The following vacancies may continue to be posted
and/or filled:

All contract and grant-funded positions, regardless of
position typeUF Health faculty and staff positions involved in the
clinical enterpriseSummer appointments of existing 9-month facultyCurrent searches for which offers already
have […]

Proposed 2020-2021 Fringe Benefit Pool Rates

Published: Mar 20th, 2020

Alan M. West, Assistant Vice President and
University Controller

The University has calculated the new proposed pooled fringe rates for fiscal year 2020-2021 and has submitted them to the U.S. Department of Health and Human Services.  Although we do not expect any objections, the proposed rates are subject to DHHS approval and should be used with that understanding in your planning for fiscal year 2020-2021.  The rates, when approved, will be effective July 1, 2020.

The pooled rates include the following employer-paid costs of
taxes and […]

Schedule of Paydays and Critical Dates – FY 2020-2021

Published: Mar 20th, 2020

Alan M. West, Assistant Vice President and University Controller

A Schedule of Paydays and Critical
Dates for Fiscal Year 2020-2021 can be accessed on the Payroll Services,
Finance and Accounting website at: http://www.fa.ufl.edu/directives/payroll-schedules

The schedule includes Time and Labor deadlines
as well as the Human Resource office’s deadlines to assure that all supporting
documents are received in time for approval for the next payday.

If
you have questions you may contact Payroll Services at payroll-services@ufl.edu or
(352) 392-1231.