Traveler’s Signature on TRRIPS

John P. Kruczek, University Controller

In response to input from many users, effective April 10, 2000, there will be a new procedure for preparing vouchers in the Travel Request and Reimbursement Information Processing System (TRRIPS). The traveler will no longer be required to sign-on to TRRIPS and approve his or her travel vouchers electronically. Instead, the voucher preparer will print a “Travel Expenditure Cover Sheet” from TRRIPS and have the traveler sign it. After the traveler signs the Cover Sheet, the preparer will forward the voucher electronically to the traveler’s supervisor in TRRIPS and submit the signed Cover Sheet, along with receipts and other documentation from the trip, to the appropriate travel office.

All travel preparers will be notified of this change through an email. Please ensure that all travel preparers in your department educate themselves regarding this change by reading the instructions on this new procedure. They should sign-on to TRRIPS from the Administrative Applications Menu at http://www.is.ufl.edu/bawb200h.htm. A link to the instructions is located on the TRRIPS Welcome Page.

As noted above, this change was initiated in response to user input. Although the TRRIPS system has provided significant efficiencies and timesavings, experience indicated that travelers were not always able to access the means to sign electronically. This change will eliminate that obstacle for departments who would like to take advantage of the benefits of this system. We hope that this change in procedure will help make TRRIPS a practical and useable system for all departments. We always welcome your comments and strive to make University systems as user-friendly as possible.

If you have any questions, please email to: trrips@nersp.nerdc.ufl.edu or call the Travel Section of University Disbursement Services at 352-392-1245. Engineering departments should contact Susan Luther at 392-5891.