Voucher Approval Process

Published: December 9th, 2005

Category: Memos

Michael McKee, University Controller

In a DDD dated November 18, 2005, I announced the MyUFL Accounts Payable module would be reconfigured to require centralized voucher approval before making a payment to the vendor. This will be accomplished by moving the system approval function of the voucher to the central disbursement office or delegated sites. The official date to begin this new business process is Monday, December 19, 2005.

Departments will continue to input vendor invoices into the MyUFL Accounts Payable module but some business process changes will be required. To make certain this process works smoothly please ensure that voucher documentation is submitted timely (within three business days of input to MyUFL) to the appropriate disbursement approval office. Vouchers will not be approved in the system until complete supporting documentation is received in the proper disbursement approval office. Email notification will be sent to the initiating departmental voucher processor when the voucher is approved by the central disbursement office or delegated sites. The details of these changes can be found at the following website: http://fa.ufl.edu/uds/voucher-workflow.asp

As always, I appreciate your assistance and cooperation with this business process modification. If you have any questions please contact Randy Staples at 392-1241 or at rstaple@ufl.edu

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