Electronic Mail Policy

Published: February 8th, 2016

Category: Memos

Joseph Glover, Provost and Elias Eldayrie, VP &CIO

The Electronic Mail Policy can be found at: http://www.it.ufl.edu/policies/email/policy-electronic-mail/

This policy provides guidance on the use of electronic mail used in the course of conducting university business. This includes:

  • University of Florida electronic mail may not be automatically forwarded to a non-university provided or approved service.
  • University of Florida business must be conducted using an assigned ufl.edu email address.
  • Emails on the university mail system have the following default retention settings:
    • Inbox and Sent Items:  3 years from creation or receipt
    • Deleted Items:   Purged after 30 days

It also places responsibility on faculty and staff for compliance with this policy.

Please contact the UF Information Security Office (security@ufl.edu/352-273-1344) for additional information.

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