Material & Supply Fees/Equipment Use Fees

Published: January 15th, 2019

Category: Memos

Julie Wang, Director, University Budgets

The Course Fee Module to re-certify or adjust Material &Supply Fees (MSF) and Equipment Use Fees (EUF) for the Summer 2019 and Fall 2019 Terms is now open.  All departmental requests should be certified no later than Thursday, January 31, 2019 and Dean’s approvals by Thursday, February 7, 2019.

Requests requiring Provost approval must include an explicit approval by the Dean, not a designee, and be submittedto the Budget Office for Provost review no later than Monday, January 28, 2019.

Existing fees must be certified to determine if you are charging the appropriate fee to cover the resources needed.  Maximums of $50 per student per course for MSFs, and $30 per credit hour for EUFs have been established.  Requests for fees that do not exceed these maximums will be reviewed by the Budget Office. Requests for fees that exceed either maximum will require justification and approval by the Dean, and subsequent review and approval by the Provost. 

Please submit requests needing Provost approval no later than January28, 2019 to allow sufficient time for a 10-15 minute meeting with Dr. Glover for his approval. No requests requiring Provost approval will be accepted afterJanuary 28, 2019. 

Colleges and Departments are reminded that (1) you must maintain records of the revenue and expenditures made per course; (2) available MSF cashbalances must be below 15% of the term revenues two weeks after the close of classes.  Failure to maintain this maximum balance will result in the loss of subsequent term fees.

The MSF and EUF re-certification and approval processes should be completed through UF Student Information System utilizing electronic workflow. To ensure your area has the information they need to successfully manage the updates, you can find an online Toolkit and quick start instruction guides for new, update or deletion of fees at the below site.

If you have new personnel assigned to this task, the below Security Role should be requested from your Department Security Administrator (DSA). Newsecurity requests are processed overnight.

Security Role is as follows:
Department Re-Certifiers and Dean or Dean Designee: UF_SF_COURSEFEE_DEPT_USERPlease contact The University Budget Office at 392-2402 if you have any questions.

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