Updated Information Hiring Freeze

Kyle J. Cavanaugh, Senior Vice President for Administration

Effective Monday July 2, 2007, President Machen announced a campus-wide hiring freeze. The purpose of this memorandum is to serve as additional guidance related to the hiring freeze and related transactions. As you review the information, it is important to understand that it is expected that requests for hiring exceptions be kept to an absolute minimum in light of current and potential future budgetary constraints.

During the week of July 2, reports will be sent to each Dean and Vice President that will include all:

– Posted but closed positions
– Currently posted positions

Each position on the report should be reviewed carefully. All requests for hire or continued posting must have the approval of the Dean, Vice President, and respective Senior Vice President. The reports need to be returned to Human Resource Services by Monday, July 9.

The process for posting a new position will require a completed exception form (located online at http://www.hr.ufl.edu/forms/exemption-request-form.pdf) and have it approved by the appropriate Dean, Vice President, and Senior Vice President. All exception forms should be faxed to 846-3058 prior to the initiation of a requisition.

The following titles and categories are exempted from the hiring freeze:

– OPS Jobs
– Graduate Assistants
– Post Doctoral Associates
– Fellows (Pre- and Post-)
– Student Assistants
– Federal Work-Study

Again, it is expected that requests for exceptions will be kept to an absolute minimum. Requests from academic units must first have approval of the Dean and then be routed to the respective Senior Vice President for review. Requests from administrative units must first have approval of the Vice President and then be routed to the Senior Vice President for Administration for review. Decisions will be communicated in a timely manner.

Questions regarding the hiring freeze should be directed to Donna Burdge, Associate Director, Recruitment and Staffing, at burdge@ufl.edu or 273-1736.