Operating Budget Procedures

John P. Kruczek, University Controller

In accordance with the Standard Practice from the State University System (SUS), the Fiscal Year 1998-1999 Operating Budget for all universities will be built in the State Automated Management Accounting System (SAMAS) instead of a separately maintained budget file. For this reason, no tentative budget will be posted to your accounts in the month of July. Available balance checking will be suspended until July 17, 1998. In the event the new year Operating Budget is not posted by this date, available balance override will be authorized to allow all processing to continue until it is posted.

During this time, it is imperative that good fiscal management be maintained. Departments should not spend or encumber more than they will be allotted when the actual budget is applied. Any credit balances that result after the final budget for 1998-1999 is posted must be corrected before additional spending or encumbering will be allowed. Departments will be notified by letter of any credit balances for which they are responsible.

Thank you for your cooperation in this effort. If you have any questions, please call Ms. Linda Lilley at 392-1324.