Object Code Changes per Controller’s Memorandum No. 21
John P. Kruczek, University Controller
In accordance with State Comptroller’s Memorandum No. 21, separate object codes have been established for repair and maintenance expenditures. Object code 241XXX, Repairs and Maintenance-Commodities, will be used for repair and maintenance expenditures determined to represent purchases of commodities. Object Code 242XXX, Repairs and Maintenance – Services, will be used for expenditures determined to represent purchases of contractual services. Object Code 240XXX, currently used for repairs and maintenance, will not be available.
The classification of related procurements should be based on the classification of the majority of an expenditure. For example, a maintenance or repair service that includes an incidental charge for supplies, should be encumbered and paid under a services object code.
The following is a list of the current object codes affected and the corresponding replacement object codes:
Current Replacement Repairs & Maintenance Repairs & Maintenance Commodities Services 240001 241001 242001 240002 241002 242002 240003 241003 242003 240004 241004 242004 240005 241005 242005 240006 241006 242006 240008 241008 242008 240011 241011 242011 240022 241022 242022
Effective immediately, the new object codes should be used for all new purchase orders and encumbrances. Please note that it is not necessary to submit Change Orders to correct existing encumbrances with 240XXX object codes. Existing encumbrances and current year expenses will be corrected systematically.
Please call me at 392- 1321 if you have any questions regarding this change.