New Payment Process for Post- and Pre-doctoral Fellowships

Rita Cowan, Administrative Services Coordinator

Effective with the pay period beginning August 9, 1996 (for the check received around August 30, 1996) the payment process for post- and pre-doctoral fellowships will change. The new process, which will be done through University Financial Services instead of the Bureau of State Payrolls, will be of benefit since we can ensure that no FICA or withholding taxes are taken out of the stipend payments and that income for fellowships is not reported on W-2’s. However, if a fellowship recipient owes funds, such as fees, housing, infirmary, library, traffic and parking and other charges, to the university, these funds WILL BE DEDUCTED FROM THE PAYMENT before the check is issued.

If a pre-doctoral fellowship includes a tuition payment by the university, that payment will be processed BEFORE the first stipend check is issued for Fall term. However, before the tuition payment and the first stipend check is issued, you MUST be registered for the 12 credit hours required for the fellowship and have a UF 3.0 GPA. If a pre-doctoral fellow is not pre-registered for the Fall semester for the proper number of hours, s/he can not expect to receive a check until s/he is properly registered. Payment would be made September 13, 1996 at the earliest.

When stipend checks are issued for pre-doctoral fellows, they will be mailed to the local address on file with the Registrar’s Office. For post-doctoral fellows, they will be mailed to the address listed in the personnel/payroll system. If your address is incorrect, it will be your responsibility to have it updated.

Included with your check will be a receipt to show you the gross amount of the payment plus any deductions that have been taken. Questions regarding the deductions should be directed to Customer Service in S-108 Criser Hall. The phone number for this office is 392-0181.

Payroll will begin the process of identifying those individuals due a withholding tax refund and will also process corrections for the 1996 W-2 records. Questions on the subjects should be directed to Murphy Miller, 392-1231.

Should you have other questions please call Kay Shipp or me at 392-1251.