Travel and Other Reimbursements by EFT

Published: March 6th, 1998

Category: Memos

John P. Kruczek, University Controller

We have been notified by the Office of the State Comptroller that the employee vendor file in SAMAS/FLAIR has been modified to allow for employee reimbursements to be made by electronic funds transfer (EFT). Employee reimbursement transactions input into departmental SAMAS/FLAIR starting Saturday, March 14, 1998, will be paid by EFT rather than a State warrant if the following criteria are met:

  1. The employee is currently participating in the EFT program for salary payments,
  2. The payment is not a Class C meal allowance (at the present time, Class C meal allowances will not be paid by EFT), and
  3. The reimbursement is not being made through a University of Florida revolving fund. (Note that most non-foreign travel is currently reimbursed through revolving funds.)

All employee reimbursements other than Class C meal allowances will be paid by EFT if the above criteria are met. Employee reimbursement payments will be deposited to the same bank account as salary payments. Employee reimbursements cannot be deposited to separate bank accounts.

A copy of the warrant information similar to the statement received for salary deposited by EFT will be mailed to the employee. If you have any questions regarding this information, please call Monica Thames-Lamar at (352) 392-1241 or Suncom 622-1241.

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