Important PO Box Address Policy

Fred Batie, Sr. University Postal Manager

Effective July 1, 1999, UF Mail Services will no longer attempt to deliver unendorsed Standard A Mail (Bulk Rate Mail) that does not contain your correct PO Box address. According to the US Post Office, incorrectly addressed unendorsed Standard A Mail is not deliverable. UF Mail Services will continue to research and forward all other improperly addressed mail; this mail will be returned to sender only if the recipient cannot be located.

Due to the continually increasing volume of incorrectly addressed University mail, UF Mail Services is implementing this policy. Incorrectly addressed mail must be researched, which causes a delay in delivery time as well as additional personnel costs. In order for us to deliver your mail in a more timely manner while maintaining low costs to University departments, it is very important that all correspondence sent to you is addressed with your correct PO Box address.

In addition to U.S. Mail, Inter-Departmental Mail must also have the recipient’s correct PO Box address. When possible, improperly addressed internal campus mail will be returned to the initiating department.

The following suggestions will help to ensure the mail intended to go to your department is deliverable:

• Please contact all businesses and people who send you mail and have them update their records with your correct PO BOX address. Change of Address Postcards are available at UF Mail Services. If you would like some postcards delivered to your department, please call UF Mail Services at 392-0629 or the Health Science Center’s mailroom at 392-3605.
• When staff or faculty transfer to your department from another University department, please contact Personnel to have them update their records with the employee’s new PO Box address. Also, advise any employee transferring out of your department to have their PO Box address updated at Personnel.

UF Mail Services appreciates your cooperation in this matter. If you have any questions about the policy, please call UF Mail Services at 392-0629 or the Health Science Center’s mailroom at 392-3605.