Identification of Contract and Grant Restrictions
John P. Kruczek, University Controller
The Inspector General recently concluded an audit of Contracts and Grants Decentralized Accounting (i.e., the accounting done in the departments on grants and contracts). In the course of the audit, they recommended that departmental staff be better informed of limitations defined by grant and contract documentation.
To assist in better understanding grant and contract restrictions at the department level and thereby reduce the need for cost transfers and corrections, the following suggestions are recommended:
- Upon receipt of each new award, the department fiscal staff should meet with the Principal Investigator to review the award and discuss the fiscal requirements and restrictions peculiar to the project.
- For additional reference on all projects, refer to one of the following web sites for links to agency specific information as well as University of Florida policies and procedures:
- Take advantage of the training opportunities offered by Contracts and Grants Accounting Services. Classes in Contracts and Grants Administration, Effort Reporting, Space Reporting and Cost Sharing are offered periodically. Classes in CAS compliance are offered upon request. Visit http://fa.ufl.edu/cg/training/default.html#classes for additional information. Contacts and Grants staff will also arrange to meet with you when formal classes are not scheduled.
If you have questions, please contact the appropriate Contracts & Grants accounting office for your college (IFAS, EIES or Contracts & Grants Accounting Services).