Equipment Maintenance Expenses

Published: April 5th, 2004

Category: Memos

Michael V. McKee, University Controller

With the end of the fiscal year approaching, departments with equipment enrolled in the Specialty Underwriter’s Equipment Maintenance program should be aware of the following in order to maximize the benefit derived from the program:

*   Schedule any necessary repairs that may be needed in a timely fashion so that they may be completed during the remaining quarter of the fiscal year;

*   Schedule preventive maintenance on your equipment before June 30, 2004 to maximize the benefit derived from premiums already paid for the year; and

*   Ensure all service tickets and invoices are forwarded to the Specialty Underwriter’s representative at PO Box 115250, 102 Elmore Hall as soon as the repair work as been performed.

A renewal of all maintenance contracts will be forwarded to participating departments in June of 2004 to re-enroll equipment on the program for next fiscal year. Additional information will be provided to aid your department in making a more informed evaluation of the cost/benefit of insuring a piece of equipment. Renewal forms must be returned to University Property Services to authorize charges for fiscal year 2004-2005.

Please share this information with your staff that are responsible for the maintenance of equipment. If you have any questions concerning these changes, please contact Matt Alday in University Property Services at 392-2556 or email at

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