Material and Supply Fees

Published: September 22nd, 2005

Category: Memos

Sheri P. Austin, Director, University Budgets

We are now accepting applications to establish or adjust material and supply fees for the Spring and Summer 2006 terms. The decision to implement new or modified fee requests must be approved by the President by November 1st. Therefore, please submit your requests to me by October 7, 2005. Applications for the Fall 2006 semester will be accepted in January.

Courses for which a fee has previously been approved do not require a new application. A request to increase a fee should be accompanied by a detailed description of the cost associated with the increase, including any items that will be purchased. Please note that the fees should supplement rather than replace existing resources. Additionally, a request to amend an existing fee should be submitted prior to purchasing items that were not included in the original proposal. A copy of the original proposal by course will be provided upon request.

Your requests should include the following information:

1. The name and number of the course(s) for which the fee should be collected.
2. The amount of the fee requested. (There is no fee limitation, however, fees over $45.00 must be justified. Please round to the nearest half dollar.)
3. Detailed cost information about the items for which the fee is to be assessed. (Departments are required to keep a record of the revenue collected and related expenditures for each course.)
4. Estimated annual enrollment for the course.
5. Estimated annual revenue from the fees for each course.
6. The name and telephone number of the departmental contact person responsible for the accounting aspects of the requested fees.

For clinical courses, care must be taken to insure that fees are not assessed for materials if the costs of these materials are also included in the patient’s charges.

Copies of the form and policy guidelines can be found on our website: Please call me at 392-2402 or Kimberly Browne at 392-2120 if you have any questions.

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