Legislative Bonuses for Faculty, TEAMS, and USPS

Published: July 24th, 2007

Category: Memos

Kyle J. Cavanaugh, Senior Vice President for Administration

Effective November 1, 2007, each eligible Faculty, TEAMS, and USPS employee (except those with performance appraisal ratings of “below performance standards” or whose appointment has not been renewed) who was hired on or before July 1, 2007, and has been continuously employed by the University through November 1, 2007, shall receive a non-recurring one-time lump sum bonus payment of $1,000. The actual payment will be in the November 9, 2007 pay check. These payments are subject to applicable taxes. Bargaining unit members may only receive the bonus subject to union negotiations. Each eligible part-time employee shall receive a bonus payment prorated based on the full-time equivalency of his or her position.

Departments do not have to input the bonuses into PeopleSoft, except for employees who return from an unpaid leave of absence or who have subsequently obtained satisfactory evaluations. For those exceptions, the bonus should be implemented in PeopleSoft as “Additional Pay” when the employee returns to pay status, or obtains a satisfactory evaluation. The effective date of the bonus should be the date on which the employee returns to work.

Departments will be provided a list of these employees and will be responsible for reviewing the list to ensure that employees are eligible to receive the bonus (meaning that they do not have a below performance appraisal or have not had an appointment nonrenewed). If the employee is eligible and the distribution of funds is correct, no action needs to be taken. A system generated Additional Pay record will then be created in October for all current faculty, TEAMS, and USPS employees who have a hire date on or before July 1.

Departments are responsible for requesting changes to the bonuses (including those to be added or deleted) to Janet Malphurs in Academic Personnel for Faculty and Kim Schares in Compensation for TEAMS and USPS. This would include changes to the account code from which the employee is to be paid.

Employees who were in OPS, student assistant, or other non- salaried categories and who subsequently were hired into an eligible TEAMS, or faculty position after July 1, 2007, are not eligible.

The Office of the Governor will be allocating funds for employees paid from state appropriated funds only. The data they will use to calculate this appropriation is information provided to them using the University of Florida’s Budget Prep System updated by the university during May and June of 2007. Once these funds have been received, we will allocate those dollars to the units as appropriate. For employees who are funded from sources other than state dollars, it will be the responsibility of the unit to fund those bonuses.

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