Student Assistant Appointment & Termination Processes

Published: March 12th, 2008

Category: Memos

Kyle Cavanaugh, Senior Vice President for Administration

I am pleased to announce a series of changes to the student assistant (STAS) appointment and termination processes that we believe will significantly reduce the workload for departmental administrators and make the processes surrounding these transactions more efficient. The changes that are being implemented are the result of recommendations from a focus group involving numerous departmental and central administrative staff.

In addition, an automated process for terminating student appointments will be made available in early May that will allow department administrators to identify student appointments that should be terminated at the end of the spring semester. An online screen will be available to departmental administrators with a list of their current STAS appointments. There will be a choice available on the screen that will allow the departmental administrator to select the STAS appointments that will be terminated at the end of the term. This will eliminate the need to enter an ePAF for each termination of student positions at the end of each semester.

Effective immediately, departments are no longer required to submit a copy of the hire paperwork for OPS employees that have been previously employed by the university in any capacity, including student assistants, within the past 12 months.

If the student remains eligible for a student assistant position and he or she continue to be employed in the same department, a work permit for the summer employment will no longer be required.

Federal Work-study student appointments processes will remain the same.

Additional information, including an instructional guide, will be distributed in April.

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