Equipment Use Fees

Published: August 20th, 2008

Category: Memos

Sheri P. Austin, Director, University Budgets

We are now accepting applications to establish Equipment Use Fees as allowed by the Florida Statutes FS1009.24(13)(n).

The Equipment Use Fee program allows units to charge for significant equipment that is used to prepare students for their career or profession and is used for instructional purposes only with direct use by the students. Please review the Equipment Use Fee Development Guidelines for specific definitions and applicability.

Charges include the annual cost of replacement, maintenance and repair and insurance for significant equipment. The total annual cost of the equipment is allocated to the percentage of use by undergraduate students on a per course basis.

A maximum of $30 per credit hour has been established for Equipment Use Fees beginning Spring 2009. Courses currently carrying greater than $30 per credit hour fee will be decreased to $30 per credit hour. Exceptions to this maximum will need to be submitted by the Dean and will be reviewed by the Provost.

Colleges and Departments are reminded that (1) they must maintain auditable records of the direct use of the equipment by undergraduate students; and (2) DEPTFLEX fields are required for Equipment Use Fee expenditures at the pool level for all revenue and expenditures.

Please notice that we will be changing our website within the next month to All of the forms, policies and procedures that are currently available at will be available on the new website when it becomes effective.

Please contact Susan Morris at392-2402 or if you have any questions.

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