Material & Supply Fees

Published: August 20th, 2008

Category: Memos

Sheri P. Austin, Director, University Budgets

We are now accepting applications to establish or adjust Material and Supply Fees for the Spring 2009 term. Please submit your requests no later than September 9th, 2008.

All existing fees should be reviewed to determine if you are charging the appropriate fee to cover the resources needed. Amounts exceeding $50 per course for Material & Supply Fees must be substantiated on the Material & Supply Request Form.

Course fees and requested supplies should be reviewed to ensure you are purchasing items that are consumable and directly used to benefit the students in the course. For clinical courses, care must be taken to insure that fees are not assessed for materials if the costs of these materials are also included in the patient’s charges.

Colleges and Departments are reminded that (1) they must maintain records of the revenue and expenditures made per course; (2) DEPTFLEX fields are now required for all expenditures; and (3) available Material & Supply cash balances must be below 15% of term revenues two weeks after the close of classes. Failure to maintain this minimum balance will result in the loss of subsequent term fees.

New or increased course fees will not be accepted after September 9th for the Summer and Spring 2009 terms. Approved forms may be faxed to 352-846-3586 or can be emailed (PDF with signatures) to Courses for which a fee has previously been approved do not require a new application.

Please notice that we will be changing our website within the next month to All of the forms, policies and procedures that are currently available at will be available on the new website when it becomes effective. Please contact Susan Morris at392-2402 or if you have any questions.

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