PrintSmart initiative to introduce managed print services

Published: May 31st, 2013

Category: Memos

Matt Fajack, Vice President and Chief Financial Officer

Beginning this summer, in an effort to free up resources for departments, UF Purchasing will introduce a new PrintSmart initiative designed to help departments save money on scanning, faxing, printing and copying. Research at other universities has demonstrated that implementing a campus-wide managed print solution provides significant savings and increased efficiencies.

PrintSmart begins with a departmental assessment to determine the sizes and types of equipment-including multifunctional devices (MFDs) and workgroup printers-will best meet a unit’s needs. MFDs can scan, fax, print and copy-and have the ability to be networked to multiple users.

UF has negotiated a contract with Xerox to partner with UF units to help determine the “best fit” for each area by evaluating the proper blend of services and technology required.  As UF copier leases expire, units will replace their current devices with equipment provided and maintained by Xerox.

We are currently piloting this program with offices under the auspices of the Chief Information Officer, the Chief Financial Officer and Human Resource Services.  After this initial pilot, we will begin rolling out the program to departments throughout campus.  Please watch for further campus communications about the program in the months ahead.

If your area currently has needs or would like to become an early adopter of this program, please contact UF Purchasing at  For more information about the PrintSmart initiative, including frequently asked questions, please visit or contact UF Purchasing (352) 392-1335 or

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