Material & Supply Fees/Equipment Use Fees
Julie Wang, Director, University Budgets
The Course Fee Module to re-certify or adjust Material & Supply Fees (MSF) and Equipment Use Fees (EUF) for the Summer 2020 and Fall 2020 Terms is now open. All departmental requests should be certified no later than Friday, January 10, 2020 and Dean’s approvals by Friday, January 17, 2020. Requests requiring Provost approval must include an explicit approval by the Dean, not a designee, and be submitted to the Budget Office for Provost review no later than Tuesday, January 7, 2020.
Existing fees must be certified to determine if you are charging the appropriate fee to cover the resources needed. Maximums of $50 per student per course for MSFs, and $30 per credit hour for EUFs have been established. Requests for fees that do not exceed these maximums will be reviewed by the Budget Office. Requests for fees that exceed either maximum will require justification and approval by the Dean, and subsequent review and approval by the Provost.
Please submit Request IDs needing Provost approval no later than January 7, 2020 to allow sufficient time for a 10-15 minute meeting with Dr. Glover for his approval. All Dean justification documents should be emailed to the Budget Office and the Budget Office will facilitate Provost approvals for course fees that exceed the maximum thresholds. No requests requiring Provost approval will be accepted after January 7, 2020.
Colleges and Departments are reminded that (1) you must maintain records of the revenue and expenditures made per course; (2) available MSF cash balances must be below 15% of the term revenues two weeks after the close of classes. Failure to maintain this maximum balance will result in the loss of subsequent term fees.
The MSF and EUF re-certification and approval processes should be completed through UF Student Information System utilizing electronic workflow. To ensure your area has the information they need to successfully manage the updates, you can find an online Toolkit and quick start instruction guides for new, update or deletion of fees at the below site.
If you have new personnel assigned to this task, the below Security Role should be requested from your Department Security Administrator (DSA). New security requests are processed overnight.
is as follows:
Department Re-Certifiers and Dean or Dean Designee: UF_SF_COURSEFEE_DEPT_USER
Please contact The University Budget Office at 392-2402 if you have any questions.