Federal Express Contract

Published: September 22nd, 1995

Category: Memos

Emily J. Hamby, C.P.M., Director of Purchasing

The contract for overnight mail services (domestic only) with Federal Express Corp. runs from July 1, 1994 through June 30, 1997 (Contract #U-0647). The Purchasing Notice was mailed in July 1994. There have been problems since 7/1/95 with the invoices being rejected by the Comptroller’s Office due to incorrect charges and/or services not covered.

This contract is only for domestic services, not international. You must separate these services out when sending invoices to Payables and Disbursements. Payables sent out a memo dated 8/3/95 stating that these charges had to be separated and included a copy of the second form to use for international charges. For more information call Debbie Anderson at 392-1241.

Each department is responsible for contacting Susan Leslie at Federal Express by dialing 1-800-448-9961, (then push menu selection #2, and use mailbox #8020,) to set up an account number before requesting service. Ms. Leslie is the only representative that handles UF accounts and can have the discount marked on the account. If your bills show incorrect pricing for domestic services, please contract Ms. Leslie with your FedEx account number to ensure your account is set up correctly and pricing is changed to reflect the discount.

A meeting was held with representatives from Federal Express on 9/19/95 and a procedure has been worked out that will get the bills paid. In order for the invoices with incorrect pricing to be paid the department is to do the following.

  1. Manually change the price to that on the contract,
  2. Resubmit to Payables (contact Debbie Anderson for assistance at 2-1241) and
  3. Contact Federal Express to assure your account is set up correctly.

Federal Express’ Billing Department can answer questions about charges on your invoice by calling them at 1-800-622-1147.

When requesting service on an existing account or setting up a new account with Federal Express you must identify yourself as a “University of Florida” department! If you do not identify yourself as a UF department you will not receive the contract rate and you will have to find another source to pay the difference.

Please complete the attached form and return to Federal Express to ensure-that your account has been coded for the discount.

If you have questions regarding this contract please contact Daphyne Sesco at 392-1331, Central Purchasing.

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