Central Contractor Registration

Published: April 2nd, 1998

Category: Memos

John P. Kruczek, University Controller

The purpose of this memorandum is to inform departments of the Central Contractor Registration (CCR) procedure to be followed when payments from the Federal Government to the University will be received.

In an effort to streamline the acquisition process, the Federal Government has established the CCR database system. The CCR serves as a centralized repository of information about firms qualified to do business with the Government. It also provides a single point where suppliers can register to do business with the numerous agencies throughout the Government. CCR will also be used to verify payment data for electronic payments. Since the Federal Debt Collection Act of 1996 mandates electronic payment of Federal funds (except tax and benefit payments) it is critical to plan and be prepared for the change.

When payments to the University from the U.S. Government are to be received, especially those through Electronic Funds Transfer (EFT), it is important that the registration for the University or any of its departments be processed though a central office. This will enable us to monitor the accuracy and completeness of information and prevent errors caused by duplicate registration.

CCR registration requests should be routed through the Controllers Office to the attention of the CCR coordinator in 302 Tigert, along with the originating department name, contact person and telephone number. The originating department will be notified once registration is completed. All other EFT receipts from non-U.S. Government sources should be prearranged through Diane Hurtak, University Financial Services, Room S113 Criser Hall, 2-9057.

Upon successful registration with CCR, the University is responsible for updating registration information as it changes.

Annually, starting one year from the date CCR accepts a registration, and every year thereafter, the University/Department must renew its registration. CCR will send a 60 day and 30 day notice of responsibility to renew the registration. The renewal process should also be coordinated through the Controllers office in 302 Tigert. Registrations that have not been renewed, will be canceled, and notice of the canceled registration will be sent by CCR.

Please share this information with appropriate staff in your Department or Center. If you have any questions or need additional information, please contact Sheela Moudgil (email:smoudgi@nervm.nerdc.ufl.edu), or by phone at 2-1235.

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