New Year Blankets and Maintenance Agreements

Emily J. Hamby C.P.M., Director of Purchasing

In mid-June blanket requisitions that were entered on the electronic requisition system during 1997-98 on state, auxiliary or local funds will appear on level 1 browse screen and highlighted as new requisitions. The departments may change anything other than the Requisition number and forward to Purchasing beginning June 29. You may delete any requisition not needed in the new fiscal year. Requisitions originally submitted on paper and contract and grant accounts will not be effected.

Blankets and maintenance agreements with attachments, such as a contract or sole source, should still be submitted on (PUR 300) with an annotation of “FY1998-99”. DO NOT send requisitions for equipment continuing on the CIC program.

Keep in mind the following:

• Annual needs should be assessed and the full amount encumbered when budgets will allow. Blankets should not be opened for less than $200. If blankets are used only occasionally, plan to use an LPO.
• Blankets approved at times other than early July will begin the first day they are approved.
• Contractual service requisitions may be processed either electronically or by a regular requisition, provided all necessary information is contained in the description, provided acquisition does not exceed $15,000. A justification may be required for maintenance agreements paying directly to the manufacturer to assure purchasing that the CIC program has been considered.
• Blankets for grants will be issued for twelve months. Short extensions may be allowed. Grant blankets will not be extended for multiple years due to problems in Purchasing and Disbursement Services in filing and processing change orders.

If you have any questions, please call your appropriate Purchasing Office.