Travel Services Contract Training

Published: August 7th, 1998

Category: Memos

John P. Kruczek, University ontroller Finance and Accounting

The University will be implementing Preferred Travel Agency contracts this month. The official announcement and University Travel Policy is at These contracts will assist the University in minimizing the costs of travel expenses by guaranteeing the lowest available airfare on domestic and international flights. In addition, they will consistently provide a variety of services to all University departments. All airfare reservations initiated on or after August 24, 1998, for employees based in Alachua County, must be made through one of the Preferred Travel Agents. At this time, twelve travel agencies in Gainesville are in the process of contracting with the University as Preferred Travel Agents. They are as follows:

AAA Travel Agency AAA Travel South (Formerly House of Travel) Carlson Wagonlit Travel Continental Capers Travel Center, Inc. Crystal Travel, Inc. Holbrook Travel Lake Region Travel Service, Inc. Lorraine Travel STA Travel (contract pending) Travel Centre of Gainesville World Class Travel Wright Travel

Two training sessions have been scheduled on August 14, 1998, in Room 282, J. Wayne Reitz Union. The times available are 8:30 a.m. to 10:30 a.m. or 1:30 p.m. to 3:30 p.m. These sessions will provide information you need in order to use the Travel Services Contract. We will discuss the contract terms, the University Travel Policy, the Diner’s Club “ghost card,” and the management reports that will be available to each college. These sessions are directed toward all staff who administer travel policies and procedures for your department, college, or division. We encourage you to attend or send a representative. Please contact Tonji Herbert at 392-1241 to reserve a space.

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