Holiday Season Advanced Annual Leave

Published: December 11th, 1998

Category: Memos

Elizabeth D. Capaldi, Provost Robert Willits, Interim Director

In keeping with the spirit of the season…

We are pleased to provide you with this year’s policy on advanced leave.

Annual leave may be advanced to and used by Faculty, A&P, and USPS employees who do not have sufficient amounts of leave to cover normal working hours for the period of December 21, 1998, through December 31, 1998.

To keep accurate records of all advanced annual leave credits, central leave administrators should enter leave slips in a timely manner, allowing employees’ annual leave balances to go negative. Please note: This is an exception to normal policy. Other than during this period, leave balances should not be allowed to go negative.

All annual leave earned by the affected employees then will be credited against the leave that was advanced until the full amount of the advanced leave has been recovered and the employees’ balances return to positive. No additional annual leave may be approved for employees until positive leave balances have been reached. Since many employees earn only four hours of annual leave each pay period, departments will want to use discretion with respect to the amount of leave advanced.

Please consider: Advancing one week of annual leave (40 hours) to an employee who earns 4 hours per pay period will require that the employee work 10 additional pay periods, or five months, before being able to take paid time off for personal reasons. Also, if an employee terminates before achieving a positive annual leave balance, it is the department’s responsibility to recover money due in conjunction with terminal pay.

A form to report approvals of advanced leave is available from the University Personnel Services web site Departments unable to download the form from the web site should call Central Leave Administration at 392-5732, SC 622-5732 to obtain a copy of the form. Completed forms should be maintained by the department’s central leave administrator.

A Year-End Reminder: Faculty, USPS and A&P employees with annual leave in excess of their year-end maximums (USPS: 240, Faculty and A&P: 352) will have annual leave hours over the maximum converted to sick leave hours as of January 1, 1999.

Questions about A&P or USPS employees? Please call Central Leave Administration, University Personnel Services, at 392-5732, SC 622-5732. Faculty members may direct their questions to Academic Personnel at 392-1251 SC 622-1251.

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