Rental Vehicle Contract

John Kruczek, University Controller

A competitively bid contract for rental vehicles has been awarded to Avis Rent A Car System, Inc. for the period January 1, 1999 to December 31, 2002. The purpose of this contract is to provide maximum economies in the rental of automobiles for official state business. All rentals are to be made under the terms, prices and conditions of this contract, which are outlined at the following site: www.purchasing.ufl.edu/main_contracts-rental.asp.

Departments should review rental their vehicle use to help ensure compliance with the policy that Class 2(B), compact vehicles, be used except when the number of passengers or the amount of materials to be transported make use of a compact class of vehicle impractical. To assure that Class B, compact vehicles, are reserved, they should be reserved by vehicle class rather than by vehicle make and model.

Since this contract represents a continuing relationship with Avis Rent A Car System the contract will require no procedural changes. However, please review the new contract rates to assure that any encumbrances for travel that include vehicle rental include estimates of cost at the current contract rates.

The Finance and Accounting Advisory Committee will be meeting with a group of Avis national and regional managers next week to discuss the new contract and any issues regarding customer satisfaction or service delivery by Avis. I would appreciate any comments or concerns that you would like to share concerning the performance by Avis. Please contact me by email at (jkrucze@ufl.edu) or Bonnie Cauthon (bcauthon@ufl.edu) or by phone at 392-1321.