Reimbursement Rates for Travel

Published: June 12th, 2006

Category: Memos

Michael V. McKee, University Controller

As a general rule, the University of Florida reimburses travel expenses (mileage and meals) based on GSA rates for travel.

However, there are circumstances where the state agency rate is required. The State of Florida has passed legislation increasing reimbursement rates for state travel. Beginning July 1, 2006, the following travel expense types and rates will take effect:

Expense Type Before 7/1/06 On or After 7/1/2006
State Mileage: $.29 Mile $.445 Mile
State Meals:
Breakfast $ 3 $ 6
Lunch $ 6 $11
Dinner            $12 $19
Total per day $21 $36

The new reimbursement rates will be programmed into the Travel Expense module based on the effective date. The correct rates will import into an Expense Report/Travel Authorization based on the date of the travel.

The per diem allowance of $50 per day has also been increased to $80 per day. Per diem reimbursement is the payment to the traveler of a fixed amount per day to cover the cost of lodging and/or meals and all related incidental expenses necessarily incurred. Per diem should only used in calculating a travel reimbursement in lieu of reimbursing for actual expenditures.

If you have any questions, you may contact Randy Staples, Ted Griswold or Brett Wallen at 392-1245.

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