Material & Supply Fees/Equipment Use Fees

George Kolb, Director, University Budgets

Applications to establish or adjust Material & Supply Fees and Equipment Use Fees for the Spring 2018 Term are now being accepted. All departmental requests should be submitted no later than Tuesday, September 5, 2017 and Dean’s approvals by Tuesday, September 12, 2017. Requests requiring Provost approval must include an explicit approval by the Dean, not a designee, and be submitted to the University Budget Office no later than Tuesday, September 5, 2017.

Existing fees should be reviewed to determine if you are charging the appropriate fee to cover the resources needed. Amounts exceeding $50 per course for M&S Fees must be substantiated. A maximum of $30 per credit hour has been established for EU Fees. Exceptions to these maximums will need to be approved by the Dean and submitted to the University Budget Office for subsequent review by the Provost.

Please submit requests needing Provost approval no later than September 5, 2017 to allow sufficient time for a 10-15 minute meeting with Dr. Glover for his approval. No requests requiring Provost approval will be accepted after September 5, 2017.

You will need to submit a separate eForm for each term if you want to change the fees or items to be purchased. If there is no change you will not need to submit a new eForm. The existing fee will continue until a change is initiated.

Colleges and Departments are reminded that (1) you must maintain records of the revenue and expenditures made per course; (2) available M&S cash balances must be below 15% of the term revenues two weeks after the close of classes. Failure to maintain this maximum balance will result in the loss of subsequent term fees.

The M&S and EU Fee request and approval processes should be completed through UF Campus Solutions utilizing electronic workflow. To ensure your area has the information they need to successfully manage the updates, you can find an online Toolkit and quick start instruction guides for new, update or deletion of fees at the below site.

http://hr.ufl.edu/training/myUFL/Toolkits/Material.asp.

If you have new personnel assigned to this task, Security Roles should be requested from your Department Security Administrator (DSA). New security requests are processed overnight.

Security Roles are as follows:
Department (eForm Originators): UF_COURSEFEES_DEPT_USER
Dean or Designee (Approvers): UF_COURSEFEES_DEPT_DEAN

Please contact The University Budget Office at 392-2402 if you have any questions.