Memos Category
Published: May 3rd, 1999
Betty Capaldi, Provost
Earl Robbins will become the University of Florida’s Chief Information Officer (CIO) within the Office of the Provost on an interim basis, beginning April 29. Mr. Robbins will have responsibility for the policy direction and strategic planning for the university in all areas related to information resources and management. He has served as the Director of Systems in the Office of the University Registrar for 14 years. While there he wrote GATA (the basic student records system at UF), implemented […]
Published: Apr 28th, 1999
Emily J. Hamby, C.P.M., Director
In mid-June blanket requisitions that were entered on the electronic requisition system during 1998-99 on state, auxiliary or local funds will appear on level 1 browse screen and highlighted as new requisitions. The departments may change anything other than the Requisition number and must change the dates on the blankets then forward to Purchasing beginning June 29. You may delete any requisition not needed in the new fiscal year. Requisitions originally submitted on paper and contract and grant […]
Published: Apr 28th, 1999
Emily J. Hamby, C.P.M., Director
In order to facilitate an orderly year-end closing and to encumber remaining funds, it is necessary to establish cut-off dates for all requisitions to purchase. These dates do not apply to contract and grant funds that do not expire June 30, 1999.
Orders above $25,000 that require competitive bidding should be submitted as soon as possible. A Formal bid usually requires 45 days to specify, advertise, open, evaluate and award before a purchase order can be issued.
Requisitions requiring IRR […]
Published: Apr 27th, 1999
Betty Capaldi, Provost
Effective immediately two offices have relocated to 207 Tigert Hall. The Office of Institutional Research and Americans with Disabilities Act (ADA) Office are now located in 207 Tigert Hall. Phone numbers and fax numbers for these offices will remain the same.
For your convenience, complete addresses are as follows:
Office of Institutional Research
207 Tigert Hall
PO Box 113115
University of Florida
Gainesville, FL 32611-3115
Phone: (352) 392-0456
Fax: (352) 392-8774
Americans with Disabilities Act (ADA) Office
207 Tigert Hall
PO Box 113005
University of Florida
Gainesville, FL 32611-3005
Phone: (352) 392-7056
Fax: (352) 846-1045
Published: Apr 26th, 1999
John P. Kruczek, University Controller
University policy requires that USPS employees with special and overtime compensation be paid by fiscal year end. Unlike the special compensation “cash out” payments occurring during the year, this scheduled “cash out” is processed and authorized via the Online Payroll Certification system. The hours for this “cash out” will be loaded from the Central Leave Master file as of the night of June 8, 1999 for processing with the payroll period ending June 10, 1999 and payday of […]
Published: Apr 23rd, 1999
Greg DuBois, Director
Just a reminder for UF faculty and staff, the current UF parking decals expire on May 1st. Unlike pervious years, there will be no grace period for parking restrictions this year. If you haven’t already purchased your decal, you need to do so now to avoid getting tickets beginning May 1st .
You can order your decal without having to wait in line by logging onto the internet at www.bsd.ufl.edu, follow the link to the decal ordering page and follow the […]
Published: Apr 21st, 1999
John P. Kruczek, University Controller
In November 1998, we revised our cost transfer guidelines to state that cost transfers must be made within 60 days of the error or 30 days after the end of the project budget period, whichever date occurs first. We believed this was a reasonable amount of time to detect a need for a transfer and make a change in funding source. Unfortunately, a large number of cost transfers continue to occur beyond this time period. Many of you […]
Published: Apr 21st, 1999
John P. Kruczek, University Controller Tom Walsh, Director of Sponsored Research
MEMORANDUM NUMBER 99-09 described the procedure for requesting exemptions from the Cost Accounting Standards on Federal Awards for certain items that are normally unallowable as direct charges to Federal Awards under the University of Florida Cost Accounting Standards Board Disclosure Statement. The purpose of this memo is to alert researchers and research administrators to the need to file for such exemptions for expenditures made in FY 98-99 prior to May 1, 1999. […]
Published: Apr 21st, 1999
John P. Kruczek, University Controller
We have engaged the Professional Services firm of American Appraisal Associates (AAA) to perform a Building Componentization and Fixed Equipment inventory for approximately 150 of the University of Florida’s facilities utilized for Organized Research. Additionally, AAA will be performing a physical inspection of the remaining University buildings that are not utilized in Organized Research. The results of this study will be utilized as part of the University’s indirect cost proposal to the Federal Government and to comply with […]
Published: Apr 19th, 1999
Fred Batie, Sr. University Postal Manager
Effective July 1, 1999, UF Mail Services will no longer attempt to deliver unendorsed Standard A Mail (Bulk Rate Mail) that does not contain your correct PO Box address. According to the US Post Office, incorrectly addressed unendorsed Standard A Mail is not deliverable. UF Mail Services will continue to research and forward all other improperly addressed mail; this mail will be returned to sender only if the recipient cannot be located.
Due to the continually increasing volume […]
