Purchasing Card Program Requirements for Back up Reconcilers and Approvers

John P. Kruczek, University Controller

As the result of a recent audit, all processing groups will be required to have back up in place for the reconciling and approving functions by September 22, 2000. Small departments may need to look to other departments or other administrative staff for back up. This will be left to the discretion of each area’s Dean, Director or Department Head. Purchasing cards for Processing groups without back up in place by the above date may be deactivated.

Like all purchasing card participants, back up reconcilers and approvers will be required to attend purchasing card training, complete necessary forms and obtain the appropriate Dean, Director, or Department Head signature on profile information forms. Please see the upcoming training schedule below. Thank you for your cooperation and continued support of the Purchasing Card program at the University of Florida.

DATE	LOCATION	TIME
8/8/00	Health Center, Room #C1-7	9:30 am – Noon
8/23/00	Reitz Union, Room 282	9:30 am – Noon
9/13/00	Reitz Union, Room 282	9:30 am – Noon
10/25/00	Reitz Union, Room 282	9:30 am – Noon

If you have any questions or need further information please call me at 392-1321.