Equipment Maintenance Expenses

Michael V. McKee, University Controller

With the end of the fiscal year approaching, departments with equipment enrolled in the Specialty Underwriter’s Equipment Maintenance program need to take the following steps in order to maximize the benefits derived from the program:

* Schedule any repairs that are needed so that they may be completed during the remaining quarter of the fiscal year.
* Schedule preventive maintenance services.
* Be sure all service tickets and invoices are forwarded to the Specialty Underwriter’s representative at PO Box 115300, 116 Elmore Hall as soon as the work has been completed.

Currently, the University of Florida’s Purchasing department is working through the bid process for the equipment maintenance contract for FY 2006. Should a new vendor be selected, documentation will be forwarded to all departments. If Specialty Underwriters is chosen to continue it services, renewal of all maintenance contracts will be forwarded to participating departments. At that time, you will be able to re-enroll equipment on the program for next fiscal year. Additional information will be provided to aid in making a more informed evaluation of the cost/benefit of insuring a piece of equipment.

Please share this information with faculty and/or staff in your department who are responsible for scheduling the maintenance of equipment.

If you have any questions concerning the equipment maintenance program, please call Matt Alday at 392-2556 or e-mail him at walday@ufl.edu.