Voucher Approval Process

Published: November 18th, 2005

Category: Memos

Michael V. McKee, University Controller

In an effort to improve the current business processes, ensure appropriateness of expenditures and strengthen internal controls, the MyUFL Accounts Payable module will be reconfigured to require centralized voucher approval before making a payment to the vendor. This will be accomplished by moving the system approval function of the voucher to the Central Disbursement Office or delegated sites.

Departments will continue to input vendor invoices into the MyUFL Accounts Payable module but some business process changes will be required. Essentially these changes will require that any vouchers requiring central approval will be budget checked online by the department. To make certain this process works smoothly please ensure that voucher documentation is submitted timely to the appropriate disbursement approval office. Vouchers will not be approved in the system until complete supporting documentation is received in the proper approval area. Email notification will be sent to the initiating departmental voucher processor when the voucher is approved. The details of these changes can be found at the following website: http://fa.ufl.edu/uds/voucher-workflow.asp

As always, I appreciate your assistance and cooperation with this business process modification.

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