Memos Category
Published: Sep 29th, 1995
John P. Kruczek, University Controller
State Comptroller’s Memorandum No. 14 (1995-96) announced the implementation of new processing procedures and tax withholding and reporting requirements applicable to payments to non-resident aliens? including payments made through Payable and Disbursement Services.
The University of Florida academic environment is enriched by foreign visitors through many diverse activities, including research, lectures, seminars, workshops and consultations. However, the complexity of U.S. tax law applicable to non-resident aliens imposes a substantial burden for compliance and documentation on the University. Similarly, payments […]
Published: Sep 27th, 1995
Sandra Seymour, Ph.D., A.R.N.P., Associate Professor, College of Nursing
Because HIV and AIDS awareness helps all of us be more effective university employees and members of our local communities, the University of Florida Committee on Campus HIV Education and Policy is pleased to provide the following information:
Learn more about HIV/AIDS: Attend “What You Need to Know About HIV/AIDS in the Workplace”
Held in conjunction with the University of Florida’s People Awareness Week, “What You Need to Know About HIV/AIDS in the Workplace” is a […]
Published: Sep 27th, 1995
John P. Kruczek, University Controller
Effective November 14, 1995, the Florida Tax Exempt Certificate for the University of Florida, number 11-06-024056-57C, has been extended through November 14, 2000. This certificate is for purchases that are exempt from sales tax. Please distribute this announcement to those of your staff who are responsible for making tax exempt purchases.
If you have any questions, please contact Kathy Jones at 392-1241.
Published: Sep 26th, 1995
John P. Kruczek, University Controller
Effective October 1, 1995, the State of Florida will initiate a contract for rental of vehicles with Avis Rent-a-Car Systems. The new contract replaces our existing contract with Budget Rent A Car but in all other respects does not result in any change in the University procedures for vehicle rental. State employees are required to use Compact Class vehicles except when the number of passengers or the volume of materials to be transported make use of a Compact […]
Published: Sep 25th, 1995
Emily J. Hamby, Director of Purchasing Division
If you are issuing an OPS purchase order or contract in which you are paying a vendor a fee for services plus reimbursing travel expenses, you must encumber the money for travel as a separate line item charged to the travel object code. We cannot include the travel costs in the OPS category.
EXAMPLE:
OPS purchase order to consult for the period of October 2, 1995 through October 6, 1995 by John Doe.
Line 1 5 days @$200 per […]
Published: Sep 25th, 1995
Emily J. Hamby, Director of Purchasing Division
Effective October 2, 1995 change orders are not needed if the purchase order price reference is to a price list and the difference between the purchase order and the invoice is not over $100. The first line of the description on the purchase order will read:
* Key #1 In accordance with vendor’s catalog or price list dated.
* Key #2 In accordance with Vendor quotation for printing dated.
Change Orders are not needed to close purchase orders if […]
Published: Sep 25th, 1995
Emily J. Hamby, Director of Purchasing Division
The United States Environmental Protection Agency has a program of rating office equipment that have energy conservation features. The equipment is identified with the Energy Star logo. Attached are two pages which explain the energy savings when equipment with these features is purchased.
The University of Florida supports the purchase of equipment with the Energy Star symbol. We will be including these features in our bid specifications for copiers, computers, facsimile machines, printers, terminals, and monitors. Items […]
Published: Sep 22nd, 1995
Emily J. Hamby, C.P.M., Director of Purchasing
The contract for overnight mail services (domestic only) with Federal Express Corp. runs from July 1, 1994 through June 30, 1997 (Contract #U-0647). The Purchasing Notice was mailed in July 1994. There have been problems since 7/1/95 with the invoices being rejected by the Comptroller’s Office due to incorrect charges and/or services not covered.
This contract is only for domestic services, not international. You must separate these services out when sending invoices to Payables and Disbursements. Payables […]
Published: Sep 18th, 1995
Chief Everett H. Stevens, University Police Department
During the past few months we have been experiencing an increase in computer thefts on campus. Specifically, computer hardware and memory chips have been targeted. The introduction of Microsoft Windows 95 has possibly prompted many of these thefts.
While we continue our efforts to investigate and apprehend those responsible, it would be helpful for each of you to take preventative measures.
The most critical preventative measure is key control. We have learned during our investigations of an instance […]
Published: Sep 11th, 1995
Peter Maren, Assistant Director, University Benefits
University Benefits will be sponsoring the third annual Benefits Fair on September 26 and 27 from 9:30 a.m. to 4:00 p.m. in the Reitz Union Ballroom. Representatives from 40 benefit vendors, including entertainment vendors, will be available to meet with individual employees and answer their questions. This is an excellent opportunity for all University of Florida employees to learn more about the benefits that are available to them. Spouses also are encouraged to attend.
The Benefits Fair will […]
